From boosting team efficiency to improving data accuracy and streamlining processes, digitalization provides an opportunity to reimagine how your business operates for the better. With that in mind, let’s dive into five of the most impactful digital transformation trends you can apply in your own organization today.
Key digital transformation trends to look out for in 2025 + examples
1. AI for document processing
AI-powered document processing is fast becoming a key part of digital transformation efforts — especially in sectors weighed down by paperwork and manual admin. 61% of local governments in Germany that are planning to introduce AI in the next two years see document automation as the main benefit.
Document automation replaces slow, manual handling with systems that can instantly read, understand, and organize documents across various formats.
These formats include:
PDFs
Excel sheets
Scanned images
Handwritten forms
This trend is especially useful for industries like healthcare, banking and public administration, where teams often deal with high volumes of data. Intelligent document processing (IDP) speeds up turnaround times, often cutting processing time to under a minute. It also reduces operational costs, improves accuracy (with rates above 99%) and makes important data instantly searchable and actionable.
Example: Global tech giant Salesforce saved over $5 million in one year by utilizing AI. An AI-powered legal-research tool condenses state-specific US data-privacy laws, and AI document processing translates the summaries into multiple languages.
2. Workflow automation
Automation involves using technology to perform tasks with minimal or no human help. It’s about streamlining processes, reducing manual labor and increasing efficiency. Unlike AI, which focuses on learning and adapting, automation is all about reliability and speed.
For example, rule-based systems like robotic process automation (RPA) are used in banking to handle loan applications, while inventory tools in retail can automatically reorder stock. RPA uses software bots to automate repetitive, rule-based tasks that humans traditionally perform within software applications.
Automation solutions like these free up time, reduce errors and allow you to focus on higher-impact work. It’s no surprise that 58% of local governments in Germany planning to introduce AI want to use it for automation.
The good news is that introducing automation features doesn’t need to be left to specialized tech teams. With the right tools, it’s possible to create a more automated and responsive working environment — without a complete systems overhaul.
Example: Landesbank Baden-Württemberg (LBBW), a major German bank with over 10,000 employees, uses workflow automations to improve company collaboration. With MeisterTask’s email integration, they’re able to automatically turn emails into tasks on their centralized project boards, streamlining communication and saving valuable time.
We save time by having fewer meetings, and meeting minutes have become mostly obsolete. Thanks to MeisterTask we collaborate and communicate more effectively.
Katja Esch
IT Project Manager, LBBW
3. Cloud computing
Across all sectors, digitalization leaders are moving their operations to the cloud to reduce costs, improve flexibility and provide consistency across remote teams. In fact, 78% of business leaders have already adopted the cloud in most or all areas of their organizations.
The cloud provides on-demand access to data and tools while supporting remote work environments and improving cybersecurity efforts. Rather than relying on expensive on-premises hardware or software, you can run your systems completely in the cloud. This means reducing IT overhead and freeing up resources.
Plus, the cloud also offers easy access to data and systems, so you can collaborate with teams anywhere in the world without delays. For digital transformation efforts in manufacturing, banking, healthcare and other fast-moving industries, that speed and accessibility are invaluable.
Security is another major draw for moving to the cloud. As cyber risks grow increasingly concerning and complex, cloud platforms offer robust protections. These protections include end-to-end encryption and strong data compliance. This added security is critical to future-proofing operations for highly controlled industries.
Example: Ingdilligenz, a sustainability consultancy based in Germany, is an excellent example of cloud transformation done right. The team uses secure browser-based tools like MeisterTask and MindMeister to collaborate on projects, manage tasks and present ideas in real time. That’s all without relying on heavy infrastructure or creating data waste.
Our colleagues who work 100% remotely can easily keep track of progress thanks to MeisterTask’s cloud computing, easy-to-use Kanban boards and handy mobile app.
Jana Ingendahl
CEO, Ingdilligenz
4. Remote and hybrid work
Originally a trend booming during the COVID-19 pandemic, remote and hybrid work are no longer considered just emergency solutions. Instead, they’re long-term workplace strategies. Currently, 63% of professionals in the UK work remotely, either all or some of the time.
While many businesses required a return to the office after the pandemic, plenty of others still embrace flexible working. This allows them to keep high-quality talent, reduce costs and support employee well-being.
For digitalization leads, welcoming a remote work culture means changing internal systems to support collaboration and productivity regardless of an employee’s physical location. This shift means upgrading infrastructure, checking current workflows, and introducing secure cloud-based tools so employees can work anywhere, anytime.
Some tools to help create a remote work culture include:
VPNs
Virtual desktops
Cloud storage
Work management platforms like MeisterTask
For many companies, this digital transformation trend has also triggered a bigger cultural shift within the business. That involves moving towards trust-based performance models rather than expecting staff to be present at work in person every day.
Example: zeb is Europe’s leading consultancy for financial service providers. Working with sensitive client data means their remote setup has to meet strict security standards — without slowing down collaboration and efficiency. zeb uses MeisterTask to enable successful remote project management with collaborative Kanban-style workflows, GDPR-compliant security, and ISO 27001-certified data hosting.
5. Cybersecurity
For many organizations, cybersecurity has evolved from simply being a technical concern to a significant priority. Whether you’re handling sensitive customer information, managing remote teams or introducing new digital tools, security is a must. Just one data breach can damage trust, trigger legal action and undo years of digital progress.
The cybersecurity market is expected to reach an impressive figure of $202.98 billion worldwide in 2025. Likewise, in local government in Germany, 76% of mayors already use security software to protect against various risks.
These potential risks include unauthorized access, data loss and hacker attacks. Many also prefer storing data within national borders (instead of in the US, which is common) and performing regular audits to ensure compliance.
But there are challenges. Many organizations often have a limited budget and expertise to introduce stronger cybersecurity practices. 37% say their budget limits investment in cybersecurity. Yet the risks of doing nothing — especially in an era of increasing phishing and ransomware attacks — are severe.
However, high-quality cybersecurity doesn’t have to be expensive or complicated. It does need to be intentional, though. Using the right tools, policies and mindsets can protect your organization — and reputation — while keeping your digital transformation on track.
Example: German manufacturer FiSCHER was concerned about storing data on US-based servers, so they switched from Trello to MeisterTask. Learn more about security at Meister.
Data security is an important topic for us. With Trello, we simply didn’t feel they shared our concerns. It came down to geographical location: the fact that our data was being stored on servers in the US made us uncomfortable.
Axel Fischer,
CEO, FiSCHER
Start your digital transformation with MeisterTask
Whether you aim to automate workflows, work successfully with remote teams or improve data security, your digital transformation efforts should be about making smart, strategic changes that deliver lasting impact.
The process doesn’t need to be complicated. Using the right tools for your digital transformation makes all the difference. At MeisterTask, we help organizations of all sizes grow with our easy-to-use, secure and scalable project management platform and digitalization solutions.
Ready to take the next step? Discover how MeisterTask can support your digitalization journey or use our change management template to start your process today.
