What is employee task tracking?
Employee task tracking is a form of task management used by project managers to oversee individual employee tasks. It helps task and project managers assign, organize and track employee work schedules so that tasks are completed by the scheduled deadlines.
Employee task tracking builds accountability, ensuring deliverables are completed efficiently and to the highest possible standard.
Why is employee task tracking important?
Here are some important reasons why you should make use of employee task tracking templates and other resources.
Increase accountability. Employee task tracking allows project managers to assign tasks and hold team members accountable to their deliverables. It’s a valuable way to improve employee accountability so that larger projects remain on the right track.
Improve efficiency. When workers have clearly defined priorities, they manage their work schedules to complete high-priority tasks. The result is that each employee works more efficiently and more productively.
Allocate resources better. Projects have limited resources, and using an employee task tracking template helps manage the deployment of those resources. You can assign proper resources to help employees complete their tasks while still managing resources set aside for larger project objectives.
Data-driven decision-making. Your template serves as a centralized project board. All employee task status updates are managed using the template, meaning all task tracking data is available at all times. This allows you to make data-driven decisions to improve your workflows.
How to use the employee task tracking template
Think of your employee task tracking template as a structured resource to manage day-to-day team responsibilities. To get the most from your employee task tracking template:
Step 1: Create tasks in each section
You can create a new task by clicking the + in any section of your project board. Be sure to add a detailed description of the expectations and assign a tag so that project stakeholders understand the task expectations.
As you create tasks, you can use tags to organize tasks in order of priority. Keep in mind that there should only be one high-priority tag on the project board for each team member. This makes it clear to every worker which task on their list is the most important.
Step 2: Create checklists to simplify complex tasks
Help your employees create manageable work schedules by simplifying expectations on the project board. You can break down larger or more complex tasks into manageable subtasks and checklists so that team members can efficiently schedule their time and resources. Give workers more context behind their assigned tasks so that they properly deliver on expectations.
Step 3: Create your task management timeline
Once you’ve set the expectations and priorities, you can use your template’s built-in project timeline feature to build a task management timeline for each worker. Click the “Timeline” option at the top of your project board to activate the Gantt chart feature.
Drag each of your tasks from your project board onto the project timeline and horizontally assign the appropriate start and end dates. Team members can view the project timeline and raise any questions or concerns that could impact scheduled deliverables. Work together to finalize the proposed timeline, so each member of the team lives up to expectations.
Step 4: Monitor status updates and keep task workflows moving
Use the Reports feature of your workflow optimization template to evaluate team member performance. Some workers may complete all tasks in their work schedule without issue, while others may struggle to hit each deliverable. The Reports feature helps you honestly evaluate team performance so that you can guide each team member to get better and better as new tasks are ready for assignment.
