What is healthcare workflow management?
Improving healthcare workflow management helps healthcare providers become more efficient, productive and profitable. By applying project management best practices to healthcare, providers learn how to deploy and manage resources more effectively.
Whether you’re managing a small clinic or a large hospital, healthcare workflow management helps you prepare for every scenario. You’ll effectively reduce internal stress while you improve patient satisfaction rates and clinical outcomes.
Why use a healthcare workflow management template
The healthcare workflow management template offers a range of benefits that greatly improve efficiencies in healthcare.
Modernize healthcare communication and collaborations. Traditional analog healthcare workflows are less effective than digital workflows. They don’t run as smoothly and are prone to errors. Your healthcare workflow management template digitizes healthcare project management workflows so that the delivery of patient care is as effective as possible.
Accelerate healthcare workflows and patient care delivery. Speed and efficiency internally leads to faster, more effective delivery of patient care. Your template structures project management into an efficient system that helps you make better decisions — leading to more effective delivery of patient care.
Enforce compliance protocols and protect your practice. All healthcare practitioners must abide by strict compliance protocols. You can use your template to create compliance checklists and run regular internal audits. This ensures that your healthcare practice is always in compliance with the laws.
How to use your healthcare workflow management template
Here’s how to build out your healthcare workflow management template.
Step 1: build your sections
Your healthcare workflow management template organizes all project tasks into four standard sections. You can adapt the sections to your own unique workflow, but for ease and simplicity, follow the template model: to-do, in progress, review and complete.
Step 2: list all project tasks
In each section, you’ll need to assign tasks. Drag and drop tasks across the board as they’re worked on, so their status is clear to all project stakeholders. For example, once you start working on a task, you can move it from “To do” to “In progress”.
Step 3: use checklists to simplify larger tasks
Some tasks are more complex, such as launching telehealth services. This type of service gives patients more options to receive care, but it’s very complicated to set up internally.
On your project board, you can attach checklists to any task and break down complex deliverables into more manageable workflows. Checklists are especially effective if team members have questions about larger deliverables. They help workers tackle larger project outcomes one step at a time, reducing stress and helping them make better use of their time.
Step 4: organize and monitor project performance
Once you’ve listed out all your practice’s tasks, schedules and deliverables, it’s your job as the project manager to monitor performance.
Use your template as a centralized work management resource to evaluate task completion rates and resource management. If any tasks are falling behind, or workers indicate they lack the necessary resources to complete their tasks, you can adjust the workflow management plan on your template.
You can also use your template to keep track of completed tasks and move them through your sections. Simply drag and drop to move a task from one section to another, often to mark that the task has been completed.
